SECRETARY

CALENDAR OF DUTIES

As Soon As Possible After Annual Meeting

Prepare and distribute minutes of annual meeting.
Send correspondence as per approved resolutions to Minnesota Commissioner of Transportation, FHWA, University of Minnesota, vendors, conference center hotel, etc.
Send committee appointment listing to members and various and various agencies, after President has selected members.
Send notice of Screening Board and Executive Committee appointments to Commissioner of Transportation and State Aid Division.
Notify AMC and Minnesota Transportation Alliance of the new President’s name.

General

Serve as member of the Executive Committee.
Prepare and distribute Executive Meeting minutes.
Send all correspondence of the Association.
Send out notice of job openings (in the general mailing) throughout the year.
Send memorials as needed.
Maintain and provide safe keeping for Association administrative records, including bylaws, constitution, and other required documents.
Provide safe keeping for MCEA banner, lapel pins, MCEA pamphlets, etc.
Establish and maintain an accurate and up to date roster of all Association members.
Maintain listing of persons interested in County Highway Department opportunities; mail job openings to these individuals.
Send out welcome, Membership Manual, MCEA lapel pin, and applications (MCEA and NACE) to new members; send Membership Manual data sheet to all new members (Full and Associate).

At The End Of The Year

Prepare Executive Committee report for Annual Meeting.
Notify Life Members of the Annual Banquet.
Prepare, with President, Annual Meeting agenda; distribute agendas.
Contact committee chairs for their reports and for action needed.
Consolidate letters and meeting minutes for current year and convey to new Secretary; send previous years’ files to Historian.