TREASURER

CALENDAR OF DUTIES

As Soon As Possible After Annual Meeting

1. After approval from the Conference Chair, pay conference billings.
2. Arrange for the transfer of Association accounts and records from previous Treasurer.

General

1. Serve as a member of the Executive Committee.
2. Serve as a member of the Annual Conference Committee.
3. Review and pay by check all bills
4. Be responsible for all MCEA funds and securities and keep in books belonging to the Association, full and accurate accounts of all receipts and disbursements; and direct the deposit of all monies, securities, and valuable effects in the same manner in the name of the Association and such depositories as may be designated for that purpose.
5. Balance monthly statements for each account.
6. Monitor expiration dates of certificates of deposit and decide to purchase or redeem certificates.
7. Pay scholarship funds in conjunction with Scholarship Committee.

January

1. Send out notice to any late due payers.

March

1. Send Highway Accountants Conference donation.
2. Send Transportation Alliance Fly-In donation.

November

1. Send out notice to members of next year’s MCEA dues.

Prior to Annual Conference

1. Contact MCEA Auditing Committee and send information as requested.
2. Prepare next year’s estimated budget prior to Annual Meeting with Vice President and other Officers.
3. Correct County Engineer membership roster and send in NACE dues.
4. Prepare Treasurer’s Report for Annual Meeting.